Time Away From Work

Taking time away from work allows you to recharge and refocus, helping you maintain balance and clarity so you can return with renewed energy to truly Own Every Moment, both at work and in your personal life.

Memorial Hermann offers these generous time off policies:

You start accruing PTO on your first day of employment.

Exempt Full-Time Employees

Accrual Rate

1st day to 9 years

160 hours/year (6.15 hours/pay period)

10 to 19 years

184 hours/year (7.08 hours/pay period)

20+ years

200 hours/year (7.69 hours/pay period)

Non-Exempt Full-Time Employees

Accrual Rate

1st day to 2 years

120 hours/year (4.62 hours/pay period)

3 to 9 years

136 hours/year (5.23 hours/pay period)

10 to 19 years

184 hours/year (7.08 hours/pay period)

20+ years

200 hours/year (7.69 hours/pay period)

Notes:

  • Part-time employees must work 40 hours per pay period to accrue PTO. To calculate your accrual rate, divide the number of hours you work per pay period by 80. Then multiply that number by the full-time accrual rate. 
  • Certain non-exempt positions accrue PTO at an exempt rate. Refer to the PTO policy on allHR > My Time Off for more information.
  • Full-time and part-time employees who change to supplemental status with at least one year of service will have PTO paid out upon status change, to a maximum of 240 hours.
  • At the end of the Fiscal Year, you can carry over up to 240 hours of unused PTO to the next Fiscal Year. Any unused PTO above this maximum will be forfeited.

Visit allHR for more information on PTO, including carryover PTO, requesting time off, how your PTO is affected by a change to supplemental status and what happens to accrued PTO when you leave Memorial Hermann.

Choose What’s Right for You!

During Annual Enrollment each year you have the following opportunities

  • You can buy up to 24 hours of additional PTO (in 8-hour increments) to be used for the next Fiscal Year. The cost for additional PTO is based on base pay rate and spread out over 26 pay periods. 
  • You can elect to sell up to half of your PTO accrued during the upcoming Fiscal Year.

Visit allHR > My Time Off > Paid Time Off for information on selling or buying PTO for the coming Fiscal Year.  

Designated holidays

Each year, Memorial Hermann observes seven designated holidays.

  • New Year’s Day
  • Martin Luther King, Jr Day
  • Memorial Day
  • Fourth of July
  • Labor Day
  • Thanksgiving Day
  • Christmas Day

Working on a Designated Holiday

If you work on a designated holiday, you will be paid for the designated holiday hours on the paycheck for the pay period in which the holiday occurs.  You will receive the designated holiday hours in addition to any hours worked. The holiday cannot be used in lieu of any other time off during the pay period or any other pay period.

Full-time employees are eligible to receive up to two personal holidays and one spiritual holiday each Fiscal Year. Newly hired employees or employees classified as full-time won’t receive the personal holidays until their 91st day of employment and need to use the holidays before the first pay period of the new Fiscal Year.

In some instances, you may receive only a portion of your personal holidays:

  • Employees hired or reclassified as full-time on or after July 1 but before January 1 of the following year will receive two personal holidays (the equivalent of 16 hours) to use during the remainder of the Fiscal Year.
  • Employees hired or reclassified as full-time on or after January 1 but before March 1 will receive one personal holiday (the equivalent of eight hours) to use during the remainder of the Fiscal Year.
  • Employees hired or reclassified as full-time on or after March 1 but before July 1 will not receive any personal holidays to be used during the remainder of the Fiscal Year.

Important Note: “Use-it-or-lose-it” — Your personal holidays must be used by the last day of the first pay period in the following fiscal year. They do not transfer to the next fiscal year. 

Requesting Personal Holidays

You must request and schedule your personal holiday in advance through My Time and Schedule. You must obtain your supervisor’s approval unless it is an unforeseen emergency involving you or your family. Unscheduled use of a personal holiday will count as an occurrence of absence.

Selling Personal Holidays

Employees are given the opportunity to sell their personal holidays during annual enrollment each year for cash, which is considered taxable income on your paycheck. A lump-sum payout for any personal holidays sold will occur in December.

All full-time employees are eligible for one (1) spiritual holiday per fiscal year, which is awarded during annual enrollment each year.  Newly hired or newly eligible employees receive the spiritual holiday immediately upon eligibility.

Important Note: “Use-it-or-lose-it” – Your spiritual holiday must be used by the last day of the first pay period in the following Fiscal Year. It does not transfer to the next Fiscal Year, and you cannot sell spiritual holidays. 

Requesting a Spiritual Holiday

You must request and schedule your spiritual holiday in advance through My Time and Schedule and obtain your supervisor’s approval. Every effort will be made to accommodate your request on your chosen spiritual holiday, however, when patient care or other business needs make this impossible, you will be granted an alternative spiritual holiday of your choice. Unscheduled use of your spiritual holiday will count as an occurrence of absence, unless your absence is related to an approved Family Medical Leave (FML).

If you are an eligible* full-time employee, you will have the opportunity to use a total of 160 hours of paid parental leave, continuing 100% of pay, in the year following a child’s birth or adoption. Eligible part-time employees will have 80 hours of paid parental leave at 100%.

If you require time off from work for birth and/or bonding you will need to notify your manager of your need for leave and contact the Memorial Hermann Leave Management Center (Sedgwick) to determine which leave of absence plan(s) you may qualify for and begin the application process. 

Contact Sedgwick at 855.547.3307 to confirm your eligibility.

Visit allHR for additional information about paid parental leave.

*Eligible employees include full-time and part-time employees employed with Memorial Hermann with one year of service.

If you need to, you can also take time off for the following reasons. Use the links here to visit allHR for details.

Events